Personal Assistant to BOD  

Job Desc:

• Maintain executive's agenda and assist in planning appointments, board meetings, conference, etc
• Attend meetings and keep minutes of the meeting. Also need to follow up the progress of each point regarding its deadlines
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc)
• Make travel arrangements (domestic & international)
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and assist in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost effective orders
• Maintain electronic and paper presentations or reports as assigned
• To handle and maintain professional relationships with key and potential business partners, including VVIP partners
• Maintain executive's personal needs and agenda

Qualifications:

• Bachelor Degree in Secretary, Business administration, or related field
• ​​​​​​​Min 3-5 years of experience as executive secretary/personal assistant
• Professional proficiency in English
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Exceptional organizational and multitasking skills
• Able to work under tight deadlines and pressure