Admin Import  

Job Description:

Shipment Management (Material):
• Oversee the entire process from order placement to container arrival at Plant.
• Track indent sales requests with imported material data.
• Arrange deliveries with suppliers and forwarders.
• Check and submit down payment and balance payments to avoid duplication.
• Verify, confirm, and document invoices, packing lists, B/L, Form-E/A1, draft manifests, PIB.
• Manage emails with suppliers and vendors regarding payments, shipment arrangements, and necessary document confirmations.
• Provide weekly to monthly budget reports, including down payments, balances, and goods tax.
• Verify and submit DO payments, PIB billings, and other applications.
• Coordinate with finance, accounting, sales, suppliers, warehouse, and forwarders.
• Ensure shipments are cleared on time.
• Submit DHL export sample and document requests.

Shipment Management (Spare Parts):
• Monitor requests from users and classify based on urgency
• Check with suppliers and request quotations, with confirming PI approval from Head of Operation.
• Submit payment requests to finance.
• Arrange shipments with suppliers and forwarders, both by sea and air.
• Verify, confirm, and document invoices, packing lists, BL/AWB, Form-E/A1, draft manifests, PIB.
• Prepare authorization letters and documents.
• Check and submit down payments, balances, DO payments, PIB billings, and other applications.
• Manage emails with suppliers and vendors regarding payments, shipment arrangements, and necessary document confirmations.

Qualifications:
• Female, 25-35 years old.
• Preferable a degree in logistics, maritime and port, or process/industrial engineering or a marine qualification or similar level.
• She had minimum 3 years handling Import Department, knowledge & additional experience handling export will be an advantage.
• Understanding of the transport industry and an ability to relate with shipping company and other associated industry managers.
• Strong understanding of applicable laws, regulations and other government requirements.
• Experience in cost and productivity optimization through process optimization, as well as design and implementation of new operation procedures.
• Extensive understanding of modern terminal operations including computer terminal management systems.
• Fluent in English.
• Experience in setting budgets and reporting against financial objectives.
• Willing to follow the offline process & work at office in Mangga Dua, Central Jakarta