HR Generalist  

1. Timekeeping and Monitoring of Attendance

• Ensures correct timekeeping entries of employees.
• Ensures that queries and complaints about attendance related matters are immediately addressed.
• Monitors attendance of employees and provides data for all department heads to ensure that notices on attendance are timely issued to habitual latecomers.
• Monitors and prepares monthly attendance.

2. Compensation, Statutory and Company-initiated Benefits Administration

• Ensures that government reportorial requirements such as SSS, Philhealth, Pagibig remittances and reports are complied with.
• Processes applications for SSS and Pag-ibig loans and other company loans.
• Processes SSS/Phil Health sickness, maternity claim benefits, funeral benefits.
• Monitors Accidental Insurance (application and renewal)
• Prepares monthly birthday greetings/posts
• Provides assistance on HMO-related services to employees: renewal, enrolment, deletion of members, annual physical exam; prepares and update reports on utilization; processes payments to HMO provider.
• Monitors wage increase as mandated by the government and/or company.

3. Payroll Processing:

• Calculate and process payroll accurately and timely, including regular wages, overtime, bonuses, and deductions.
• Ensure compliance with company policies and government regulations regarding payroll.
• Handle payroll-related inquiries and resolve any issues or discrepancies.
• Ability to compute payroll manually in cases where HRIS is unavailable or in special circumstances.
• Ensure accuracy and compliance even in manual processes.
• Prepare and file necessary tax reports and documents.
• Ensure compliance with all tax regulations and update payroll processes as needed to reflect changes in tax laws.

4. Employee Records, Database and Information Administration

• Facilitates PAF / memo on employee movement and promotions
• Provides assistance in the maintenance and updating of employee records / master list (newly hired, existing and outgoing employees)
• Process regularization documents of employees and individual notices
• Ensures employee movement are updated in the system (201 file records; processes and issues HR Notices (hiring, transfer, separation)
• Oversees the processing of employee separation documents (clearance) and issuance of Certificate of Employment (COE)
• Monitoring of HRD forms

5. Employee Relations Management

• Act as the primary point of contact for employee queries, grievances, and conflict resolution, ensuring timely and fair resolution.
• Provide guidance and support to managers and employees on employee relations issues and policies.
• Conduct thorough investigations into workplace complaints, document findings, and recommend appropriate actions.
• Promote a culture of trust and transparency by building strong, positive relationships with employees at all levels.

6. Policy and Compliance

• Ensure adherence to labor laws, company policies, and procedures to mitigate legal risks.
• Review and update company policies to align with current legislation and best practices.
• Support HR audits and ensure all documentation related to employee relations is accurate and up-to-date.

7. Others

• Assists the HR Manager in the conduct of special projects/studies and coordinates activities in the implementation of said projects.
• Prepares draft letters per instruction of the department head.
• Performs Ad Hoc duties that may be assigned from time to time

• Educational Requirements
  • Graduate of four (4) year course, preferably Psychology or Human Resource Management Course
• Experience Requriements
  • Minimum of three (3) years’ experience in a similar or related role is an advantage.
• Technical Competencies
  • Compensation and Benefits Administration
  • Employee Records, Database and Information Administration
  • Employee Discipline/Relations
  • Payroll Processing