Academic Program Supervisor  

Title: Academic Program Management Supervisor. Full JD to follow.

Program Management and Administrative Support

• Creates and plans the calendar of classes under the Master in Entrepreneurship Program
• Coordinates with the Office of the University Registrar regarding enrollment reports and other reports required by CHED
• Coordinates with the Office of the Associate Dean for Administrative and Student Services for the hiring of faculty
• Checks the requirements submitted by the faculty, reviews the qualifications, recommends equivalent rank based on established criteria
• Provides administrative support to business plan, defense, and graduation matters
• Prepares the Deliberation Summary for clearance and signature of the defense panelists
• Reviews the consolidated list of grades prior submission to the Office of the University Registrar
• Prepares graduation-related requirements
• Updates database and maintains files and records of various documents and other materials for the Program

Student Recruitment and Admissions

• Attends to inquiries from clients/prospective enrollees from various communication channels, records contact information of prospective students, and conducts follow-ups on potential students as needed
• Executes sales and marketing strategies in order to generate enrollees and promote the program
• Collaborates with the Academic Director, Batch Guru/s, Marketing Team, and the University Marketing and Communications Office in planning and implementing recruitment activities
• Leads the implementation of various marketing campaigns such as but not limited to: trainings, webinars, exhibits, conventions, conferences, direct marketing and networking events
• Coordinates with industry partners and organizations to schedule and attend events
• Oversees the coordination of student admissions for the ME Program
• Performs initial screening of the applicants
• Prepares and/or reviews enrollment list from Academic Program Secretary and submits updated enrollment lists to the Office of the University Registrar, as required by Commission on Higher Education
• Keeps all records of past and current leads of potential ME candidates

Financial Management

• Prepares the annual budget for the Program and coordinates with the Assistant to the Associate Dean for Administrative and Student Services on submission and requirements
• Collaborates with the Academic Program Secretary in preparing financial projections and reports regarding the Program’s annual budget, income and expense statements
• Monitors the financial resources of the Program such as budgets, requisitions, tuition payments, receivables from students (including penalties of students), consultancy fees, defense fees, etc.
• Reviews the monthly financial reports submitted by the Academic Program Secretary
• Monitors the status of tuition payments per batch and acts upon any report of returned checks in coordination with the Academic Program Secretary
• Reviews and endorses for final approval various financial documents
• Drafts memos on post-dated checks for deposits, deferments, adjustments in financial reports, etc. in coordination with the Bursar’s Office

Human Resources and Office Management

• Supervises, monitors, and evaluates direct reports
• Coaches/ mentors employees to further develop his/her performance and resolve concerns, and recommend developmental trainings, as needed
• Orients and trains employees on tasks to be accomplished, the proper implementation of work policies and procedures, and the required specifications and standards
• Provides needed administrative and logistical support to various events

Performs other duties as may be assigned by the immediate supervisor, or any authorized representative.

Knowledge, Skills, and Abilities:

• Planning and Organizing: Develops operational plans and program of activities that are aligned with the unit’s goals and strategies
• Functional Expertise: Applies job-specific expertise to deliver the mandates of the team
• Organization Acumen: Evaluates current practices, identifies areas for improvement and recommends ways to address gaps
• Teamwork and Collaboration: Guides, directs and motivates individuals and teams, which includes setting individual and team performance standards
• People Management: Provides feedback to encourage, recognize, and improve performance and behavior
• Critical Thinking and Decision Making: Engages the team in a collective action to solve team problems
• Creativity and Innovation: Modifies existing solutions based on new evidence, and generates evidence-based solutions to address recurring problem
• Communicating for Motivation and Action: Creates and maintains an environment for open and effective communication, trust and respect within the team
• Accountability for Results: Evaluates results objectively based on predetermined criteria
• Values Alignment: Promotes the values of the University to individuals and teams
• Basic Financial Management: Knowledge of financial and budget preparation and management
• Interpersonal Skills: Ability to effectively relate, collaborate, and negotiate with different job levels in different circumstances, taking into consideration their needs, feelings, and context
• Quality Perspective: Ability to assess the value, quality and importance of responsibilities, services, supplies and human resources
• Technological Savvy: Ability to utilize information technology, computer, and internet systems to accomplish tasks; Proficient in MS Office Applications
• Change Management: Ability to manage resistance to change by involving and engaging key stakeholders in the process of change

Education and Experience Requirements:

• Bachelor’s Degree graduate; post-graduate degree an advantage
• Must have at least five (5) years’ supervisory experience in the field of Office Administration, Operations, Marketing and Sales, or Customer Service
• Background in financial management is a must
• Experience in an education institution an advantage